Our invoicing process

How do we invoice?

With our invoicing system, we make sure that you are paid on time every month for the hours you’ve worked at our client. Depending on what is stated in your contract, this will take place either by means of Reversed Billing or Self-billing. We explain how this works below.

Reversed Billing

You log the hours you’ve worked in our client’s registration system. Your client then submits the approved hours to us each month. This is used as the basis for your sales invoice, which you will receive that same evening. We pay you the invoice amount in line with the agreed payment terms.

In 4 steps:

  1. Log the hours worked in the end client’s registration system.
  2. The end client approves these hours and submits the approved hours to us each month. The agreed payment terms become effective at that point.
  3. We input the approved hours into our system each month. We then issue a sales invoice in your name – i.e. the reversed bill – which you will receive that evening via email.
  4. We pay you the invoice amount in line with the agreed payment terms.

Selfbilling

You log the hours you’ve worked in our own registration system. This will tell you instantly how many hours you have worked each month, and how high your invoice will be. Once the end client approves the hours, you will receive your sales invoice that same evening. We pay you the invoice amount in line with the agreed payment terms.

In 4 steps:

  1. Log your hours in our registration system each month in a timely manner.
  2. Check your invoice amount in our time tracking system. Is the number of hours worked correct? If so, click ‘submit’. NB: it is only possible submit your hours definitively once a month!
  3. The end client will receive a notification from us to approve your logged hours. Are there inaccuracies? If so, you will be notified and can make any necessary amendments.
  4. Once your hours have been approved, you will receive your sales invoice from us along with payment in line with the agreed payment terms.

A summary of the benefits

  1.  Digital: Save paper and the environment
  2. Precise: No discrepancies between approved and invoiced hours
  3. Efficient: Save time producing and submitting invoices
  4. Clarity: When you receive your invoice, you know it’s been logged in our system

What’s left for you to do?

The only thing you need to do, is make sure that your hours are logged and approved on time. Once that’s done, we create a sales invoice in your name and email it to you.

As long as your administrative matters (such as your signed contract, Chamber of Commerce Register (KvK) extract and corporate liability insurance policy) are in order, we will pay your invoice in line with the agreed payment terms.

FAQ about invoicing

What about my invoice numbers?

Myler generates unique and ascending invoice numbers for you. The Dutch tax authorities, the Belastingdienst, permits one or more consecutive invoice number sequences within a single administration system.

I want to continue generating my own invoices – is that allowed?

Of course. However, the hours, rate, amount and VAT on the invoices must correspond with those on the invoice you received from Myler.

NB: if you are generating your own invoices purely for the purpose of your own records, please do not submit them to Myler!

Why aren’t all of my hours on my invoice?

If this is the case, it is likely that not all of your hours were submitted and / or approved on time. Hours that are submitted and / or approved late will be included on the next invoice. If the hours are missing for a reason other than late submission and / or approval, please get in touch.

My invoice says that my file is incomplete – what should I do?

As part of the reversed billing process, the system checks that Myler is in possession of all required documentation. If not, payment of the invoice will be blocked until all of the relevant documentation has been received, and the Contract Management department releases the invoice for payment. If you have any queries regarding the completeness of your file, please contact the Contract Management department.

What is your IBAN, KvK (Chamber of Commerce) and VAT (btw) number?

Myler is the trading name of Myler bv and has the following administrative details:

  • IBAN: NL20 RABO 0305 6735 64
  • KvK: 30242711
  • btw: NL.8196.10.380.B01

Questions?

Want to find out more about our invoicing process or have any other questions? Email or call us – we’d be happy to help!

+31 (0)88 – 018 26 10 | facturen@myler.nl